Recent research by the M-Files Corporation found that three-quarters of UK businesses still store paper documents. Just a minority of businesses are paperless, keeping only digital records on electronic documents and databases.
Business information stored electronically is, generally, easier to access, especially for remote workers with laptops. Electronic data can be securely stored in the cloud and password protected so that only authorised people have access. Despite the many advantages of electronic storage, the M-Files research has shown that most offices are far from paperless.
Where is the best place to store paper documents?
Documents that are regularly required are best filed in locked cabinets. A lot of documents are not actively used, but still need to be kept as part of the business records and history. A major issue with storing these onsite is that they take up a lot of valuable office space that is best used as employee workspaces. There is also the challenge of keeping the documents secure and undamaged. A security guard may be employed to supervise them, but it is more cost effective to store documents offsite in a secure storage facility.
Storage facilities have strict security protocols and store documents in safe dry storage units that can easily be accessed at any time.
The best place for document storage in Southport, St Helens or Liverpool is with Merseyside Movers & Storers. We’ll free up valuable office space by picking up your documents and taking them to our storage facilities for a short- or long-term period.
